What does the GL narrative analysis actually do?

CAMAudit's GL analysis reviews your general ledger entries — grouped by account code — for three categories of risk: CapEx items expensed to CAM operating pools (a common dispute trigger under GAAP ASC 840/842 and IRS Rev. Proc. 2015-82), non-recoverable expenses that should be excluded per BOMA 2024 and standard lease exclusion lists, and spending patterns tenant auditors typically flag first (mid-year vendor spikes, management fee overages, admin double-billing). It never modifies your calculations. Every finding is advisory — you review it and decide what, if anything, to change.

Is my GL data sent to OpenAI or stored by Anthropic?

Only to Anthropic's Claude API, and only under Zero Data Retention. That means Anthropic does not store the data and does not use it to train models. CAMAudit sends account-code level aggregates — not individual transaction line items. Raw transaction data never leaves your environment.

Can I trust the GL analysis findings to be accurate?

The findings are advisory signals, not conclusions. CAMAudit's GL analysis reads account names and spending patterns and flags what looks like a potential problem. A $42,000 charge coded to a maintenance account with 'roof' in the name is worth a second look — it may be a legitimate operating repair or a capital improvement that should be excluded. You make that call. The financial math in your reconciliation does not change unless you explicitly change it.

What expenses are non-recoverable in a CAM reconciliation?

Under BOMA 2024 standards, non-recoverable expenses typically include capital improvements and replacements (as distinguished from repairs and maintenance), leasing commissions and tenant improvement allowances, costs to attract or retain tenants, ground floor retail lobbies exclusively serving a single tenant, and expenses caused by the landlord's negligence. Management fees are sometimes partially non-recoverable depending on lease language. The specific exclusions vary by lease — GL analysis flags the accounts most likely to contain misclassified items for your review.

How do you detect CapEx misclassification in a CAM audit?

The IRS Tangible Property Regulations (Rev. Proc. 2015-82 safe harbors) and GAAP ASC 840/842 define the line between a capital expenditure and a deductible operating expense. In practice, the most common CAM audit dispute involves a structural repair — roofing systems, HVAC replacement, elevator modernization — that a landlord expensed as maintenance. CAMAudit's GL analysis scans account names and descriptions for patterns that typically indicate capital work: terms like 'replacement,' 'renovation,' 'system upgrade,' or vendor invoice patterns inconsistent with routine maintenance frequency and cost range.

Does the GL analysis replace my accountant's review?

No. It's an advisory pre-flight that runs before your reconciliation is finalized. Think of it like a spell-checker on a contract — the attorney still reads every word, but the spell-checker catches obvious problems faster. CAMAudit flags accounts that warrant a second look. Your team reviews those flags against the actual invoices and makes the call. The analysis is included in all paid plans at no extra charge.

AI-Assisted GL Analysis for CAM Reconciliation

By Angel Campa, Founder, CAMAuditUpdated February 27, 2026

Advisory Only

GL analysis is a pre-send review pass, not part of the calculation engine. The reconciliation math runs on CAMAudit's deterministic Python — same formulas, same output every time. The AI reads account names and spending patterns and flags what to double-check. It has no access to the calculation results.

What GL Analysis Detects

CAMAudit's GL analysis runs a single advisory pass across your GL entries, grouped by account code, and flags three categories of risk.

CapEx/OpEx Misclassification

Capital expenditures billed as operating expense are the first thing tenant auditors look for. The IRS Tangible Property Regulations (Rev. Proc. 2015-82) and GAAP ASC 840/842 draw a line between repairs that maintain existing functionality and improvements that extend useful life, add new functionality, or restore a major component. Roofing systems, HVAC replacement, elevator modernization, and major parking lot resurfacing are frequently — and incorrectly — expensed to CAM operating pools.

A single misclassified capital project can generate a five- or six-figure dispute. GL analysis scans for account names and spending patterns that match known CapEx profiles: "replacement," "renovation," "system upgrade," large one-time charges to maintenance accounts, vendor invoice patterns inconsistent with routine service frequency.

Non-Recoverable Expenses per BOMA 2024

BOMA 2024 updated the classification of several building areas and expense categories. Under the revised standard, non-recoverable items typically include:

Capital improvements and full system replacements
Leasing commissions and tenant improvement allowances
Tenant attraction and retention costs
Costs caused by landlord negligence
Balconies and rooftop terraces reclassified under the Non-Allocated Tenant Area definition

Many leases also include custom exclusion lists. GL analysis flags the accounts most likely to contain excluded items — management fee overruns, above-standard services, and ground-floor retail costs that don't share with the upper floors.

CAM Audit Risk Patterns

Beyond misclassification, GL analysis also flags the behavioral patterns that trigger tenant disputes:

Mid-year vendor spikes. A vendor charge that runs consistently from January through July, then doubles in August, is worth reviewing before a tenant's accountant notices it. The spike may be legitimate — a one-time service, a contract renegotiation, an emergency repair. But it needs documentation.

Management fee structure. In some portfolios, management fees are calculated as a percentage of the full CAM pool before expenses are excluded. That means CapEx and non-recoverable costs can inflate the fee base. GL analysis flags the fee structure for review.

Admin double-billing. Property management staff costs sometimes appear in both a direct labor line and an admin/overhead allocation. The second charge may or may not be appropriate depending on the lease language, but tenants — and their auditors — will flag it.

How It Works

The workflow runs automatically when you upload your GL export to CAMAudit.

Anthropic's API receives account-code aggregates — not individual transaction records. Under Zero Data Retention, nothing is stored or used to train models.

Why This Matters Before the Reconciliation Goes Out

Tenant auditors look for CapEx misclassification before they look for anything else. It's the highest-yield dispute category — a single misclassified roofing project can generate a six-figure clawback — and it's the easiest to find because the account codes often give it away.

The practical asymmetry: your tenants may be using platforms like Tango Analytics, Visual Lease, or LeaseQuery to review CAM charges. These are purpose-built tools for finding landlord billing errors. GL analysis is the landlord-side equivalent — a pre-send review pass that catches the same patterns before the statement is delivered.

The cheapest dispute is the one that never happens. GL analysis is how you catch it first.

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