Software field guide
How to Read a Yardi Breeze CAM Reconciliation Statement
Yardi Breeze guide for partner firms. Review statement fields, red flags, and common overcharge patterns before client delivery.
Use this page to brief a client, ask for the right exports from the client statement, and decide which CAM charges need partner review. CAMAudit stays behind your firm. Your firm reviews and signs.
How the system shapes the bill
Yardi Breeze is the cloud-native, mid-market property management platform from Yardi Systems, designed for smaller commercial portfolios and independent landlords. Its CAM reconciliation statements are leaner than Voyager, presenting expense category totals rather than itemized GL line-item breakdowns. Tenants receive less detail per statement, which limits their ability to verify individual charges without requesting supplemental documentation.
Fields to request
Category
A broad expense category such as Cleaning, Landscaping, Insurance, or Utilities. Breeze groups all expenses under a category label rather than showing individual invoices or GL sub-accounts.
Category Total
The total annual amount for all expenses within a category. Because this is a rolled-up total, the partner cannot see which vendors were paid, for what work, or on what dates without requesting the underlying ledger.
the client share %
the client pro-rata percentage of the CAM pool. Breeze calculates this from the denominator configured by the landlord, which is not displayed on the face of the statement.
the client amount
the client's allocated portion of each category total. The sum of all the client amount fields equals the client year-end reconciliation balance.
Management Fee
Listed as a single dollar amount with no percentage or base amount displayed. The fee percentage and the base on which it was calculated are not shown, making it impossible to verify accuracy from the statement alone.
Notes
An optional free-text field. In practice, Breeze landlords rarely populate this field, so unusual charges are shown without explanation.
Red flags to review
Category totals with no itemized breakdown
A single "Repairs: $22,000" line with no sub-items makes it impossible to determine whether the charge covers routine maintenance or a capital improvement. Any Repairs or R&M category total exceeding the client's prior-year amount by more than a material amount warrants a request for the invoice detail.
Management Fee shown as a dollar amount only
If the Management Fee line shows only a dollar amount and not the percentage or base, the partner cannot verify whether the fee was calculated correctly. the client lease specifies the permitted percentage and the base (e.g., 5% of controllable CAM). Request a management fee calculation worksheet.
Pro-rata denominator not disclosed
Breeze statements typically show the client share percentage but not the denominator used to derive it. If any tenant moved in or out during the year, or if the landlord adjusted the denominator, the client share may have changed without explanation. Request the GLA certificate.
No comparison to prior year or budget
Unlike Voyager, Breeze CAM statements do not show budget vs. actual comparisons. Without a baseline, a a material amount year-over-year increase in any category is invisible unless the partner retain prior-year statements for comparison.
Common overcharges
Management fee charged on gross CAM pool including excluded expenses
Breeze may apply the management fee to the total CAM pool by default. If the client lease limits the fee to controllable expenses and excludes insurance, taxes, or utilities from the fee base, the default Breeze calculation may overcharge the partner in proportion to those excluded categories.
Capital improvements bundled into Repairs category
Because Breeze shows only a category total for Repairs, a landlord can include capital expenditures (a new HVAC unit, parking lot reconstruction) in the Repairs line without the tenant being able to detect it from the statement alone. Request invoices for any Repairs category total exceeding a material amount.
Incorrect pro-rata share due to undisclosed denominator change
If the landlord changed the GLA denominator (by adding or removing square footage from the pool) without notifying tenants, the client share percentage may have increased illegitimately. Breeze does not show the denominator on the statement, so this error is invisible without requesting the GLA certificate.
Insurance allocation including non-property-related policies
The Insurance category on a Breeze statement can include general liability, umbrella, workers comp, and directors and officers policies. Most leases only permit building-specific property and liability insurance to be included in CAM. Non-property policies in the Insurance total are a common overcharge.
Partner next step
Start with one client file. Collect the lease, amendments, reconciliation, and supporting export. Then run the review inside your partner workspace.