Yardi Breeze CAM statement checklist for consultants
Yardi Breeze gives commercial property teams a way to handle CAM recovery, expense pools, caps, allocation percentages, and reconciliation posting. That is useful operational data for a consultant.
But an exported statement package is not the same as a lease-backed review. The statement shows what the system produced. The audit asks whether the system output matches the signed lease, amendments, and supporting expense detail.
This Yardi Breeze CAM statement checklist helps consultants gather the right exports before they hand the file to a CAM audit partner.
Start with the exported statement package
Ask for the exported statement package before asking for extra analysis. The package should include:
| Export or file | Why it matters |
|---|---|
| Annual CAM reconciliation statement | Shows the charge, credit, or true-up sent to the tenant. |
| Expense pool detail | Shows which expense groups were allocated. |
| Allocation percentage setup | Supports pro-rata share review. |
| Cap setup | Supports CAM cap and controllable-expense checks. |
| Estimate charge schedule | Shows what the tenant paid during the year. |
| True-up charge or credit | Shows the final settlement against estimates. |
| Backup ledger, if available | Gives line detail for exclusion and fee review. |
If a file is not available, note it. Missing backup detail is a workflow issue the audit partner can account for.
Pair the export with lease documents
The statement package needs the controlling lease file:
- Executed lease.
- All amendments.
- Any renewal letter that changes CAM terms.
- Any side letter that changes caps, exclusions, or notice rights.
- Current rent schedule or commencement documents if they affect area or dates.
Do not rely on system setup alone. A setup field may be correct, stale, incomplete, or based on an abstract that missed later amendments.
Check five fields before handoff
Consultants can improve the audit partner's speed by checking five fields:
| Field | First-pass question |
|---|---|
| Pro-rata share | Does the statement percentage match the lease or a clear formula? |
| Management fee | Is the fee rate visible, and is the base clear? |
| Expense pool | Are capital, landlord, or excluded items grouped separately? |
| Cap | Is the cap visible in setup and on the statement? |
| Year | Does the statement year match the lease year or fiscal year language? |
This is not the final review. It is a package-quality check.
How to explain the add-on
Use this wording:
We can export the CAM reconciliation package and send it through a lease-backed review. The system tells us what was calculated. The review checks whether the calculation package matches the lease and amendments.
That is clear and fair to the software. It does not blame Yardi Breeze for errors. It tells the client that property accounting software and lease compliance review answer different questions.
Where CAMAudit fits
CAMAudit gives the consultant's CAM audit partner a branded review workflow for the exported statement package. The partner uploads the lease and statement files, reviews findings tied to lease clauses and statement lines, and delivers a report under the partner's brand.
The consultant stays focused on system data, exports, and client process. The audit partner owns the lease-backed review.
For broader ERP positioning, see the Yardi and MRI consultant CAM audit guide. For adjacent software workflows, see the contract management software CAM audit guide and the document automation CAM audit partner guide.
Sources used
- Yardi Breeze commercial property management software lists CAM recovery, expense pools, percentage allocations, caps, and reconciliation posting: https://www.yardibreeze.com/commercial-features/
- Yardi Breeze says CAM reconciliations can be completed in Breeze and Breeze Premier: https://www.yardibreeze.com/blog/2024/12/property-management-software-faqs/
- Yardi Breeze CAM reconciliation article describes automating CAM reconciliations and calculating commercial recoveries: https://www.yardibreeze.com/blog/2025/09/common-area-maintenance-reconciliation/