Build a site cost workstream
TRERC says lease workouts seek near-term cash relief. It also calls for sound cash plans.
Split site cost work into clear lanes. Start current cash controls at once.
Keep possible claims in a separate lane. That stops open claims from becoming forecast cash.
First screen the site base and contracts. Then name the owner for each action.
Use six work lanes
One long task list hides key facts. Use a lane for each kind of decision.
| Lane | Main question | Owner | Close proof |
|---|---|---|---|
| Cash control | What is due now? | Finance | Paid record or approved plan |
| CAM review | Does support match the lease? | Lease cost reviewer | Reviewed finding record |
| Landlord claim | What can the client support? | Advisor and counsel | Sent claim and response |
| Lease workout | What terms may change? | Turnaround lead | Signed change or closed talks |
| Site action | Should the footprint change? | Operations lead | Approved site plan |
| Result proof | What result became final? | Finance and counsel | Cash, credit, or signed terms |
Do not merge the last two columns. The work owner may not confirm the result.
Set the workstream charter
Write a short charter before deep review.
Include these fields:
- Client goal
- Sites in scope
- Leases in scope
- Cash dates
- Decision owners
- Counsel gates
- Evidence states
- Stop rules
That source covers Texas. Use counsel for each legal choice.
Track evidence states
Each action needs an evidence label.
| State | Meaning | Forecast use |
|---|---|---|
| Known | Source files confirm the fact | Use the supported amount |
| Missing | A needed file is absent | Show the gap |
| Under review | A reviewer is testing support | Keep both cases |
| Claimed | A supported claim was sent | Keep it contingent |
| Confirmed | The other party accepted it | Use approved treatment |
| Closed | The result has final proof | Record the final fact |
A claim still needs final proof. A finding does not mean cash arrived.
Put cash timing first
Occupier places lease costs among forecast outflows. Put known CAM cash in the cash lane first.
Use those outflows in the current model. Do not wait for the CAM review.
For each cash event, record:
- Due date
- Amount source
- Payment state
- Downside case
- Decision owner
- Approval record
The 13-week CAM guide shows that row.
Add stop rules
Stop rules protect the client and team.
Stop the CAM lane when core files are missing. Stop legal analysis when a clause is unclear.
Pause landlord contact until counsel approves it. Do not advise the client to withhold rent.
The landlord dispute guide maps that approval path.
Walk one example
This charter example is fictional. Northline Foods and its facts are made up.
Northline Foods has eight leased sites. Two CAM bills are due next week.
Finance puts both bills in the cash model. The team does not assume a credit.
One site has complete lease files. Its CAM statement enters the review lane.
The other site lacks a signed lease change. That site gets a file request.
Counsel reviews any notice or payment choice. Site leaders review any exit choice.
No lane promises a recovery. Each lane produces its own proof.
Copy the blank charter
| Field | Entry |
|---|---|
| Site | |
| Work lane | |
| Cash date | |
| Evidence state | |
| Action owner | |
| Counsel gate | |
| Stop rule | |
| Result proof |
The charter sends each lane to a new owner. Finance takes cash dates into the 13-week guide.
The advisor ranks file gaps with rapid triage. Counsel gates landlord contact in the dispute guide.
Keep the full offer on the turnaround advisor pillar. The transaction advisor hub holds nearby work.
A different firm may own a lane. Find that firm in the Practice Growth hub.
Where CAMAudit fits
Turnaround advisors can tie this step to the work charter.
Your turnaround lead owns the charter. Only CAM review rows move into CAMAudit.
It reads the lease and CAM files you supply. It can run set math checks on those files.
The review may identify an item. Its record can cite the source lines.
The output can become your branded CAM audit. Your firm reviews and signs the final audit.
It may also prepare a dispute letter draft. Your firm reviews the draft.
It is not legal advice. Have counsel review before sending.
Package the charter with the service line guide.
Ready to add this work to your firm? Get started.
Sources
- TRERC lease workouts, January 2011
- Occupier cash flow analysis, April 3, 2026
- TMA 13-week cash flow program, March 2026